Easter Mini Session Contract
A. Session Fees & Retainer
Client agrees to pay Jessica Everhart Photography (hereafter referred to as "Photographer") a non-refundable retainer at the time of booking to secure appointment date and time. This is a non-refundable fee that goes toward your session. The balance of the session fee is due at the time of the session. The session fee covers the time and talent of Photographer, basic retouching and creative editing of images, as determined by the Photographer. Additional editing is available at additional expense to be determined by Photographer.
B. Location Costs & Fees
If there are any costs/fees associated with the location the Client has chosen for their session (i.e. required professional fees, entrance fees, etc.) the Client will be responsible for those fees and they will be added to the session fee. Creative fee covers travel within 15 miles of Leesburg, Oh. Any location outside of these limits will be subject to an additional charge to be added to the session fee.
If Client illness prevents a photo session from taking place, Client may reschedule their session at least 48 hours prior to their shoot without penalty. Should Client fail to give 48 hours’ notice, or decide to completely cancel the shoot, this retainer fee is forfeited and will not be refunded. Photographer reserves the right to reschedule due to illness, weather, equipment malfunction, or other circumstances beyond their control at no cost to Client.
D. Re-shoots / Refunds
Re-shoots are determined at the discretion of the Photographer. Re-shoots and refunds will not be given for poor choices of clothing, make-up, hair, uncooperative subjects, or by not following the recommendations of the photographer.
E. Images, Printing & Archive
Unless otherwise agreed to in writing, each yields a different number of digital images Please Check below to understand what will be received from your session. It is the Photographer's SOLE discretion which images will be edited and presented to the Client. NO SHOTS ARE GUARANTEED AND CLIENT WILL NOT BE PROVIDED WITH EVERY SHOT TAKEN UNDER ANY CIRCUMSTANCES. The Photographer will do her best to accommodate client requests for poses, but there is no guarantee that any pose will make it to final edit. After six (6) months, all images will be purged from Photographer’s hard-drive, except as needed for promotional purposes, to be determined by Photographer at Photographer’s sole discretion. Photographer is not responsible for loss or damage to the digital files due to circumstances beyond Photographer’s control.
All payments are due in full before session begins unless payment arrangements have been made. Shooting will not be begin until payment in full is received. If client has arranged a payment plan, order will be placed after the final payment has been received.
Photographer is not responsible for the damage of portraits after delivery to client, including damage caused during transit by US mail. Client assumes all responsibility for the safety of all portraits upon receipt.
H. Model Release
Client hereby gives Photographer the absolute and irrevocable right and permission with respect to the photographs that she has taken of Client and/or Client's minor child(ren) in which she may be included with others:
a) To copyright the same in the Photographer’s name or any other name that she may select;
b) To use, re-use, publish and re-publish the same in whole or in part, separately or in conjunction with other photographs, in any medium now or hereafter known, and for any purpose whatsoever, including (but not by way of limitation) illustration, promotion, advertising and trade, and;
The Clients hereby releases and discharges Photographer from all and any claims and demands ensuing from or in connection with the use of the photographs, including any and all claims for libel and invasion of privacy.
Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release Photographer from any claims against their person or their business.
J. Copyright & Penalty
Photographer retains all copyrights to all images created during Client’s session. A digital negative and a print release will be provided by Photographer for each print ordered over 8x10 in size. The print release does not allow publication of your portraits (i.e. entering in contests), selling, commercial use of any kind or altering of your images without the Photographer’s express written permission. It is illegal to copy, scan, download, print, share, alter, or otherwise steal any image created by Jessica Everhart Photography. This applies to "sneak peek" images, images posted in an online proofing gallery, blog, Facebook, or hard copy images. Client may SHARE social media posts but shall not right click and save the image locally and then post.
K. Session Requirements
No cameras/camcorders/any type of recording device (this includes cell phone cameras) are allowed during the session unless prior arrangement has been made between Client and Photographer, including a written agreement. The Photographer will not continue if there are other cameras or videotaping during the session.
Session starts at the agreed upon time. It is strongly encouraged that Client arrive 10 minutes prior to the start of session. This allows for any last-minute feeding, changing, and relaxing before session begins. If Client is late, the time will be taken off the session. If Client is more than 20 minutes late, the session is cancelled and can be rescheduled for an additional $50 session fee.
Please do not bring any children not being photographed to the session unless otherwise agreed to with Photographer prior to the session date.
Please make sure hair is combed and face is clean and free of runny noses or eyes.
Please avoid eating or drinking red or orange food or drinks before session, as red and orange tend to leave a stain on the face.
L. Turn Around Time and Printing
Turnaround time for edited images for each hour long and mini session is 1-2 weeks (business days). It is HIGHLY recommended that the Client ONLY use Jessica Everhart Photography for printing of images if digital negatives are purchased. If Client chooses to print at any other location, image quality is NOT guaranteed.
M. Product and Prints Offerings
Unless otherwise agreed to in writing via quote or email, all session fees are for the Photographer's time and talent and do not include any digital images or prints. Client agrees that they have reviewed the price lists for Collections and products prior to making retainer payment. Print and product credits that are a portion of the session fee are only available to the predetermined amount listed in section N of the contract. A La Carte products are only available with the purchase of a Collection unless otherwise agreed to in writing.